Chairman Michael J. Hayward, Sr. called the regular session of the Selectmen’s meeting to order on Wednesday, July 10, 2002, at 7:00 p.m. The meeting was held in the Town Office, located at 34 Dunbar Hill Road, Grantham, NH.

Chairman Michael J. Hayward, Sr. Selectman Constance Jones

Selectman William E. Hutchins Town Administrator Tina Stearns

Public Works Director Joe Newcomb Emergency Mgmt. Director F. Robert Osgood

Police Chief Russell Lary

Myron Cummings, Resident Brian Hastings, Resident

Larry Fuller, Resident Dan Nash, Bruno Associates - Engineer

Donna Roberson, Argus-Champion

• Building Permit - Approved
• E&F Development Corp. – M232 L1 - #5 & #6 General Court – New Construction
• Gilliatt, John & Michele – M212 L32 – 6 Mill Pond Lane – Garage
• Smith, Betty – M212 L93 – 5 Forest Road – Sunroom
• Willis, Mike & Lisa – M216 L46 – 1078 Route 10 North - Mudroom

• For Signature - Approved
• Accounts Payable Manifest #1
• Payroll Manifest - #2002-14
• Abatement Request on July Property Tax Billing:
• Eastman Community Association – Sewer Dept. – M222 L281 - $5,143.50
• Refund Request on July Property Tax Billing:
• Hanslin, Tony – M222 L151.003 - $1,802.51 (double payment)
• Motor Vehicle Refund Request:
• Demers, Douglass - $86.00
• 2002 Dog Warrant

Motion by Selectman Hutchins to accept the minutes of the June 26, 2002 regular meeting with corrections. Chairman Hayward tabled approval to next meeting.

Dan Nash, Bruno Associates – Ball Field Discussion – Dan informed the Board that Peter Speer re-delineated the wetlands. The lot can be cleared leaving a 30’ – 50’ buffer from the brook. The brook is not large enough to fall under the Shoreline Protection Act. Dan spoke of the possibility of two parking areas – one area would be created by a borrow area. With the current rough plan there is 12,300 sf of wetlands disturbance; if the square footage can be kept under 10,000 sf the Town can avoid litigation. There may need to be retaining walls of woodplank guardrails to minimize the impact. From the borrow fill parking lot there could be a boardwalk created for walking traffic which would not impact any wetlands. Dan will be back at the next meeting on July 24^th with construction cost estimates and a clean plan.

Myron Cummings questioned why there is not two fields designed. Dan responded that the second field would require extensive earthwork. Joe Newcomb suggested the borrow area be used as a ball field rather than a parking area. The field would be approximately 600 feet from the existing school parking lot. Selectman Jones stated that she would like to move forward with one field and look to another field at a later date. Dan Nash stated that the size of the lot would accommodate a little league field in order to keep a row of trees along the stream bank. Joe Newcomb stated that there would not be a wetland issue on the hill side and there could possibly be one babe ruth field and one little league field. Chairman Hayward stated that we should move forward with one field and make it versatile; the second field can be later.

Selectman Hutchins made the motion to move forward with one field; Selectman Jones seconded. Unanimous approval.

Yankee Barn Road – Grantham Indoor – Joe Newcomb informed the Board that he will be meeting with Bob MacNeil regarding his portion of Yankee Barn Road. Joe needs to know if the Board will accept Mr. MacNeil’s engineered plans done by Hathorn Surveys stated what the road consists of. Myron Cummings gave an overview of past dealings with roads being accepted by the Town and stated that there is normally a three year waiting period before the Town accepts responsibility for the road. Joe explained that the road has already been constructed so test holes will be conducted to determine what the road contains. Myron explained the 100-year flood level and that the road cannot be raised up; he suggested an emergency access route through the back side of the property which leads to Olde Farms. Brian Hastings informed that the portion in question is ~1,200 feet to the base of the hill.

Chairman Hayward stated that Mr. MacNeil needs to come before the Board with an engineered plan and results of the test holes.

F. Robert Osgood, Emergency Management Director – Bob informed the Board that he met with GVS Principal Deb Trottier in June and plan to meet with her again in the Fall. Bob has given a copy of the rough draft for the revised Emergency Management Plan to the Selectmen and copies have been given to Police Chief Lary and Fire Chief Seavey. It has been requested that they read through, make any necessary revisions and return the copies to the Selectmen’s Office by August 1^st. Bob also presented a copy of the rough draft for Eastman’s Emergency Response Plan and asked if the Board wants to incorporate it into the Town’s Plan. Selectman Jones stated that all the information needs to be compiled together so Eastman’s Plan should be part of the Town’s Plan. Bob explained that he would like to set up a mock situation. Chief Lary explained that in a major situation the State of NH Emergency Management would step in and take over.

The Board of Selectmen thanked Bob for his efforts and time.

Gym Foyer Pay Phone – Administrator Stearns informed the Board that as of August 1^st the cost for the pay phone will increase to $75.00 per month. Chief Lary stated that for liability purposes there needs to be an available phone in a public building.

Patricia Short – Conservation Commission Member – Selectman Jones made the motion to appoint Patricia Short to the Conservation Commission as a full member; Selectman Hutchins seconded the motion. Unanimous Approval

Police Department – Monthly report for June was received along with a department schedule for the month of July.

Board of Tax and Land Appeals - Paul & Candace Gosselin - M216 L6 – Administrator Stearns to meet with Mr. Gosselin to see if the court can be avoided. A hearing date has been scheduled for August 29^th.

Landfill Closure Update – Joe Newcomb informed the Board that the closure is moving along as scheduled.

At 9:00 p.m. Selectman Jones made the motion to enter into non-public session under the terms of RSA 91:A:3 Para. II(a) to discuss personnel issues; seconded by Selectman Hutchins. Members were polled: Hayward – yes, Jones – yes, Hutchins – yes. The Selectmen returned to regular session at 9:30 p.m. with no decisions being made.

There being no further business, Selectman Jones made the motion to adjourn and seconded by Selectman Hutchins; meeting was adjourned at 9:30 p.m. The next regular meeting will be held on Wednesday, July 24, 2002 at 3:30 p.m. at the Town Office.

Tina M. Stearns