The meeting of the Board of Selectmen was called to order at 7:00 p.m. by Chairman Constance A. Jones. Present were: Constance A. Jones, Chairman; William E. Hutchins, Selectman; Harold Haddock, Jr., Selectman; and Tina Stearns, Town Administrator. The meeting was held in the Town Office on 34 Dunbar Hill Road.

For Approval / Signature – Approved

Motion made by Selectman Haddock to approve the regular meeting minutes of June 25, 2003; motion seconded by Selectman Hutchins. The Board voted unanimously to approve.

F. Robert Osgood – Emergency Management Director: Mr. Osgood (Bob) was present to discuss the federal grant received for the purchase of a generator. Prices have been compared from Northern Tool & Equipment, Southworth Milton and Home Depot. Bob stated that a 20KW generator would be large enough for the town’s needs. His recommendation would be to purchase from Home Depot which has the most economical price. Bob will check on the cost of the installation and hopes that a local electrician could do the work. Administrator Stearns to determine the deadline on the use of funds as the generator would be housed in the Municipal Building, if approved at March 2004 Town Meeting.

Mr. Osgood viewed the generator currently housed behind the Grantham Village School and reported that it is a 75KW diesel with approximately 49 hours on it. There is a manual transfer switch in the boiler room for the generator. Prior to the end of the summer, Bob will conduct a test run of the capability of the generator.

Mr. Osgood has reviewed the Eastman Dam Emergency Plan and stated that it makes no mention of notification to the Emergency Management Director. Administrator Stearns suggested he contact Eastman’s General Manager Ken Ryder to inform of any changes or additions to the plan.

Administrator Stearns informed that a resident has volunteered to input the town’s Emergency Management Manual. Once the input is complete, it will be formatted and distributed for review prior to being submitted to the State of NH. Mr. Osgood informed of a new State of NH contact for emergency management – Peter Petschik.

The Board of Selectmen thanked Mr. Osgood for the great job he is doing as Emergency Management Director.

Nodagor Private Road: Present were David Reney, Noel Eastman and Deb Roberts. Mr. Reney spoke of the subdivision application before the Planning Board and that a private road is currently being constructed to access the lots from Route 114. An outline of road costs was presented in the amount of $30,442 and Mr. Reney stated that ~$10,000 of the work has been completed. The entire road will be 800 feet and 250 feet has been constructed.

The Board of Selectmen requested a road bond in the amount of $3,000 which is ~10% of the construction costs. The Board will have Road Agent Joe Newcomb review the construction of the road and report whether an engineer needs to be called in.

Administrator Stearns brought up the issue of the road being called Sylvan Lane and informed that there is currently a Sylvan Walk in Eastman. Due to E-911 regulations there cannot be duplicate road names therefore, Mr. Reney will need to find an alternate name.

MV Refund Request: A letter was received from Mark Speir of 43 Deer Run with regard to requesting a MV registration refund in the amount of $67.00. Mr. Speir states that he registered a vehicle on July 1, 2003 and sold that vehicle on July 3, 2003 therefore he should be entitled to a refund from the town. The Board unanimously DENIED the request for a refund in the amount of $67.00.

Cemetery Trustees: Minutes were received of the Trustees meeting and a request from the Selectmen for direction on creating a new cemetery deed which has more detail as to where the lots are on the map, etc. Administrator Stearns will contact other towns to obtain copies of their deeds and revise the current deed.

Police: Monthly report for June 2003 was received.

Town Administrator: Landfill Closure Grant has been approved in the amount of $81,647.71. A payment schedule has been given to the Treasurer.

Building Inspector: The Board of Selectmen agreed to table the issue to the next meeting.

Municipal Building Committee: Administrator Stearns informed the Board that the committee has met with the department heads and are formulating a rough draft of a building design.

There being no further business, Selectman Hutchins moved to adjourn, seconded by Selectman Haddock; the Board voted unanimously to adjourn at 8:45 p.m. There will be a regular Selectmen’s Meeting on Wednesday, July 23^rd at 3:30 p.m. at the Town Office.

Respectfully submitted,